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Appendix A4.3

Constitution of the Joint Negotiating and Consultative Committee (JNCC)

1. Objectives

The JNCC provides the machinery for dealing with the consultation and negotiation of terms and conditions of service for BBSRC JNCC employees. It aims to ensure that employer and employee cooperate to meet their respective objectives.

2. Membership

The Committee consists of a management side (MS) and a Trade Union Side (TUS). MS comprises the Director and Associate Director of People and Development Group, an establishment Head of HR, a Head of Operations and a representative of the MRPs. The TUS comprises TUS officers and up to four representatives of each of the recognised unions. Both sides can appoint substitutes to replace members who are unable to attend a particular meeting. Committee membership is confirmed or varied at each annual meeting.

Please see (appendix A4.4) for the TUS right of access to the BBSRC Executive Chair and the attendance of additional union members at JNCC meetings.

2.1 Officers

The Chair is appointed by MS and the Vice-Chair by the TUS. Each Side appoints a secretary who may or may not be a member of the Committee.

2.2 Quorum

Four members of each Side of the Committee will constitute a quorum.

3. Meetings

The annual strategy meeting of the Committee takes place in May or June each year. An agenda with associated papers is circulated to all members ahead of meetings. Business not on the agenda will be taken if the Chair and Vice-Chair agree to it.

The CEO or Deputy CEO will attend the annual strategy meeting.

Emergency meetings of the Committee may be called at less than 15 days' notice by the Chair on his/her own initiative or at the request of the Vice-Chair. The business of an emergency meeting is restricted to matters stated on the notice calling the meeting. Copies of the minutes are sent to the joint secretaries of establishment Committees.

4. Functions

The Committee deals with any matter affecting terms and conditions of employment including:

  • the general principles of the conditions of service
  • having an overview of changes to employment terms and conditions (not covered by the Harmonised Pay Board or Harmonised Terms and Conditions)
  • feedback on employment terms and conditions covered by the Harmonised Pay Board or Harmonised Terms and Conditions
  • any legislation affecting employment
  • keeping under regular review the HR practices and employee relations procedures, in order to ensure consistency of application of the principles
  • health, safety, biosecurity and security
  • equity of treatment in terms of equality of opportunity and diversity
  • dealing with issues of principle regarding appointment, promotion or disciplinary procedures
  • overview of financial planning information for BBSRC and establishments
  • review annual reports from NCCs, and the BBSRC annual Equality and Diversity Report and annual Health, Safety and Biosecurity Report

The Committee deals with areas of disagreement referred to it by an NCC, if referred jointly by the two NCC secretaries (NCC process at ( appendix A4.2, Model Constitution for Negotiating and Consultative Committee(NCC)). It is agreed that, where local matters are agreed to give rise to a wider issue of principle with implications for the BBSRC as a whole, that wider issue will be placed on the agenda for discussion at the JNCC. The Committee will review the functioning of establishment Committees, and take action to keep them operating effectively.

A General Purpose Sub Committee (GPC) will be responsible for dealing with specific issues. The GPC may include representatives of either Side who are not members of the JNCC and will comprise of up to four representatives from both the management side and the trade union side. The GPC will report to the JNCC and usually meet four times a year or as necessary. The GPC will deal with:

  • changes to JNCC employment terms and conditions (not covered by the Harmonised Pay Board or Harmonised Terms and Conditions)
  • specific topic issues

The GPC meetings will be fully minuted and copies of minutes will be circulated to both sides, JNCC and NCCs.

5. Local committees

Each establishment has an NCC to deal with local matters. JNCC determines NCC procedures. Copies of minutes of meetings are sent to the Joint Secretaries of the JNCC.

6. Decisions

Committee decisions are reached by agreement between the two sides and minuted. Decisions can also be recorded in a separate document, where appropriate and signed by the Chair and Vice-Chair. The Chair and the Vice-Chair ensure that agreed actions are efficiently implemented.

7. Amendments

This constitution may be amended by agreement at the annual meeting or at an extraordinary meeting called for that purpose. Notice of amendment of the constitution must be given and circulated to members at least 30 days before the meeting.

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Last updated 18/09/13
Amendment 160 - Sept 2013